Kia ora / Hello supplier,
Before starting any projects with Māui Studios Aotearoa Limited (herein referred to as Maui Studios), we’d like you to be aware of the following details.
These details ensure for a smooth and protected process for both parties, and means we are trading lawfully in the country of New Zealand, Aotearoa. We believe these procedures are simple to follow, but if you have any questions, please contact us at email@example.com and title it Supplier Query.
For the sake of professionalism and clean book-keeping, you must invoice us in order to receive payment. Invoice template here. All invoices must provide the following details:
- Full name and GST number of supplier (if registered)
- The invoice needs to be numbered
- Description of goods or services
- Total amount, excluding GST, or
- GST to be paid and total amount, including GST
All invoices must be addressed to Maui Studios and should include the following details:
Attention: Accounts Payable
Maui Studios Aotearoa Ltd
59 Falsgrave Street
Waltham, Christchurch 8011
Email to: ACCOUNTS@mauistudios.co.nz
Invoices should be submitted within 14 days of supply of goods or services or completion of work. Under no circumstances should Maui Studios be expected to pay any invoice received from the supplier more the 100 days from date the work is completed and received by Maui Studios staff.
2. PAYMENT TERMS
Our standard term for payment are 30 days from the end of the month following the date the invoice is received, This is for invoices that are correct and undisputed. If your terms are different to this contact us and we can negotiate an outcome of mutual benefit.
3. PAYMENT OPTIONS
Our preferred payment is via online banking or via PayPal. If possible include an account to be paid into ON your invoice, a digital bank deposit slip or bank account screen shot.
Projects developed on behalf of Maui Studios and its clients are of a commercially sensitive nature, and therefore is strictly confidential. Please do not share, re-produce or replicate content created unless with the EXPRESS permission of your practicing PROJECT MANAGER. Clients may produce more confidentiality documentation in addition to these documents and will require your acceptance before you will be allowed to contribute to the project.
All copyright in projects, intellectual property and other materials produced on behalf of Maui Studios becomes the immediate and exclusive property of Maui Studios without limitation for how it can be modified, replicated and reproduced. The originals shall be delivered to Maui Studios upon request or direction by the Creative Director. The originals or any copies of projects or other materials developed for Maui Studios cannot be shared, copied, re-produced or replicated without Maui Studios expressed written consent. The supplier waives in favour of Maui Studios, its clients, or any other parties we assign or license copyright, any moral rights in the material. If there are limitations on the transfer-ability of intellectual property rights, then these limitations need to be agreed upon before the project begins.
6. LEGAL CONDUCT
Suppliers are to conduct themselves lawfully, in the production of projects, intellectual property and other materials on behalf of Maui Studios. Maui Studios is not liable or responsible for any inappropriate behaviour conducted by supplier.
MAUI SUPPLIER CONDUCT:
1) Don’t conduct yourself in a manner that may harm the reputation of Maui Studios
2) Be POLITE AND RESPECTFUL to clients and co-workers
3) Get the Job done, WELL.
Under this section of the agreement you understand that you are liable to pay your own taxes in compliance with the tax requirements of the INLAND REVENUE DEPARTMENT (IRD).
Unless you are registered as a limited liability company or you have a certificate of exemption (CLICK HERE FOR MORE INFORMATION) Maui Studios is legally obligated to retain 20% of your income for withholding tax which is to be paid to inland revenue by us on your behalf. As such, we will require you to fill out a IR330c form. ACCESS THE FORM HERE
If you are not registered as a limited liability company or you do not have a certificate of exemption;
and have not filled out the IR330c form we will deduct 45% of your income as a deterrent.
if you are a limited liability company or have a certificate of exemption you will pay your own taxes as per usual. if you have a certificate of exemption we will require you to send a copy to firstname.lastname@example.org.
In filling out this supplier form confirm that you are conducting yourself lawfully within New Zealand with regard to your tax obligations. In addition, you agree that you understand what is required of you as a New Zealand taxpayer before engaging in trading arrangements with Maui Studios Aotearoa Ltd. You also agree that all the information you provide to Maui Studios Aotearoa ltd is correct.
If you have any questions or concerns please contactyour accountant and/or the Inland Revenue Department website for further information. INLAND REVENUE WEBSITE